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--- preparing_address_labels [2026/05/29 10:56] – alex
+++ preparing_address_labels [2026/05/29 11:26] (current) – alex
@@ Line 48: / Line 48: @@
 Delete anything that isn’t US paperbacks\\
 Delete duplicate columns\\
-Check the phone number column to make sure the numbers are real numbers and not a formula (thanks, excel! /s)\\
+Check the phone number column to make sure the numbers are real numbers and not a formula (thanks a lot, excel. /s)\\
 Turn the spreadsheet back into a .csv file\\
 Important! Make note of how many orders you have!\\
@@ Line 54: / Line 54: @@
 Go to Shippo.com\\
 Log into shipping app\\
-Go through and map all the components of your spreadsheet to what they are on Shippo’s template. For example, shipping address = Street line 1 (See screenshot 1) \\
+Under “package,” select “flat rate envelope.” (Use US Priority Mail envelopes. They're the same weight as the poly mailers.)\\
+Set that to the default package. Sometimes that works, sometimes it doesn't. Sometimes it works if you log out and log back in. (Shippo is strange, yo!)\\
+Go through and make sure all the components of your spreadsheet map to what they are on Shippo’s template. For example, shipping address = Street line 1 (See screenshot 1) \\
 Hit “upload.” \\
-Shippo will say “Your orders are being imported.” This takes a hot sec. \\
+Shippo will say “Your orders are being imported.” Note that Shippo is slow. (Drink some water while you wait. You’re probably dehydrated anyway.) \\
 Click “orders.” Verify that you have the correct number of orders. \\
-Change anything that says “ignore” in Shippo to what the things actually is. For example “quantity” needs to be changed to “quantity.” There is a dropdown menu. It’s hella annoying. Go through it anyway. \\
+Change anything that says “ignore” in Shippo to what the thing actually is. For example “quantity” needs to be changed to “quantity.” There is a dropdown menu. It’s hella annoying. Go through it anyway. \\
-Under “package,” select “flat rate envelope.” \\
+Repeat for every entry. \\
-Use US Priority Mail envelopes. They're the same weight as the poly mailers.\\
-Set that to the default package. Sometimes that works, sometimes it doesn't. Sometimes it works if you log out and log back in. (Shippo is strange, yo!)\\
-Repeat for every entry. Note that Shippo is slow. Drink some water while you wait. You’re probably dehydrated anyway. \\
 Select all\\
 Buy postage (upper right corner) for $NUMBER of labels (verify, verify!) \\
 Labels will be downloaded as a PDF to your computer.\\
-Now it’s time to print them.\\
+//(Note: if you have a Director of Analog Distribution, it's the DAD's job to do this ahead of time, so the buying and printing steps will be performed separately.)//\\
+When you're ready to print:\\
 Check that you have the correct number of labels.\\
 Make sure your computer knows what size paper you’re printing on\\
-Argue with the printer. Check the preview. Argue some more. Tell the computer, again, what size\\
+Argue with the printer. Check the preview. Argue some more. Tell the computer, //again//, what size you're printing on. Keep at it until the computer, the printer, and the preview all agree.\\
 MWL signs the books\\
 DAD packages and labels them, puts them in a box to go to the post office\\
@@ Line 78: / Line 78: @@
 ===== Overseas Postage =====
-**International orders are a whole level up! (Woot! You’re leveling up! High five!)**\\
+**International orders are a whole level up! **(Woot! You’re leveling up! High five!)\\
 Make yet another copy of the “clean” spreadsheet.\\
 Delete anything that isn’t international paperbacks\\
@@ Line 123: / Line 123: @@
-===== Some Important notes about about buying postage =====
+===== Some Important Notes About Buying Postage =====
 Shippers do not check addresses until you try to buy. If Shippo can't identify an address, they complain now. Look for obvious typos. Don't assume you can figure it out via Google Maps or whatever. You can't. Packages will be lost. Contact the recipient with the address and tell them USPS can't figure it out.
@@ Line 132: / Line 132: @@
 Yes, these packages get **four** address labels.
-===== The Vital Importance of The Manifest =====
+===== The Vital Importance of the Manifest =====
 **At the end of the day, print goshippo manifest!** Manifests are only available for a couple days, so this is vital to avoid angering the postal folks. (Do not anger the postal folks. They can crush you with a thought.)\\